The calendar has turned to November and that means the holiday season is here, and party planning is well underway. Planning a holiday celebration is always fun and exciting and ensuring that your party makes everyone feel included, and welcomed is the ultimate task for the host or hostess. It is important to create spaces for party goers with a variety of disabilities so they feel they can relax and enjoy all the festivities.
Here are some key considerations and tips to help you plan an inclusive event that everyone can enjoy.
1. Ensure Your Space is Accessible
If you are having a party outside of your home (or office) be sure to choose a location that is accessible. Ensure the location has features like ramps, elevators, and accessible restrooms. Plan for a variety of seating options from high top tables to lower tables and chairs, ensure there is enough seating for everyone. If there is loud music, try to create a quiet corner or separate room for quiet conversations or for a break from the music. If the event is at a private home, consider renting a portable ramp for your entryways, rearrange furniture to create wider pathways for ease of movement.
2. Invitations and Communication
When sending out invitations, ask guests if they have any specific needs, or accommodations. This can be done through a simple RSVP form. It is also a good idea to provide multiple ways to RSVP, such as email, phone, or text, to accommodate communication preferences.
3. Transportation and Parking
Ensure there is accessible parking close at the venue. If public transportation is an option, provide detailed information about the nearest accessible routes and stops. For larger events, consider arranging accessible transportation options for guests who may need them. And if at your home, reserve a primary spot close to your front door so you can ensure anyone with mobility issues can “reserve” the closest spot.
4. Food and Beverage
Clearly label all food items and provide options for guests with specific dietary needs, such as gluten-free, vegetarian, or nut-free dishes. It is always a good idea to have a few items on hand for any food surprises – like a guest that comes as a plus one and then shares they are vegan. Be sure to have some fresh fruit on hand and make sure cooked veggies have not been cooked in butter or chicken stock. You will then be set to handle any unexpected dietary needs.
5. Communication Accessibility
Ensure that your event is accessible to guests with hearing or vision impairments. This might include hiring sign language interpreters, providing written materials in large print or braille, and ensuring that any presentations or speeches are captioned.
6. Emergency Planning
Have a plan in place for emergencies that considers the needs of all guests. This includes having accessible exits and ensuring that staff or volunteers are trained to assist guests with disabilities in case of an emergency.
7. Feedback and Improvement
After the event, seek feedback from your guests about their experience. This can help you understand what worked well and what could be improved for future events. Use this feedback to continually enhance the inclusivity of your parties whether at work or home.
By considering these aspects of party planning, you can create an environment where all guests feel welcome and that they can fully participate and enjoy your celebration.
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